As of right now, there are literally thousands of HVAC businesses that have been set up all over the world. And because of this, getting your own company to stand out can sometimes feel like trying to move a mountain by yourself. In other words, it feels like it’s impossible to do so. However, despite the apparent impossibility of the task, there are still some things that you can do that might help your HVAC business in the long run. And one of these things is private labeling?

What Is Private Labeling?

        Essentially speaking, a private label is a type of business model where a merchant sources product from a supplier who manufactures their products with their own materials and formulations but then labels the products with the merchant’s own branding. Another term for private label is “white label,” and currently, the two terms have been used interchangeably to describe the private label process. 

        In order for private labeling to successfully work, there must be two main players in this particular business model. These two main players are the merchants and the suppliers. In this scenario, the merchants are the ones that are looking for suppliers who can manufacture a product for them based on the formulations, designs, and materials that the supplier already has used so the merchant can then put their own branding on the product and/or its packaging. On the other hand, the suppliers are the ones that are looking to private label the types of products they are capable of manufacturing and then sell those products on a wholesale level to merchants. In a lot of cases, private label suppliers are open to making small changes to their products in order to make them more unique for the merchants they create the products for. 

        Despite the popularity of private labeling right now, not all suppliers and merchants are interested in participating in this particular business model. This is because private labeling is a manufacturing process that is somehow a combination of manufacturing, wholesaling, and sometimes even drop shipping. And because of this, some suppliers are just not inclined to pick this model as their first choice. 

        For that reason, if you choose to employ the private label business model for your HVAC business, it’s crucial for you to find suppliers who fully understand the private label process, as well as the manufacturing specifications they are expected to maintain. 

Related Article: How To Source The Best Private Label HVAC Manufacturer

What Is a Private Label Manufacturer?

        As was mentioned earlier, for the private label business model to work, a merchant — which, in this case, is your HVAC business — must have a supplier by your side. But since not all suppliers don’t really follow private labeling, you can’t just pick any supplier out there. Rather, you must pick a particular kind of supplier, and in this business model, that particular kind is a private label manufacturer.

        Simply put, a private label manufacturer is a supplier who will manufacture products from scratch based on their own methods, formulations, and designs, and who will provide their products at a wholesale price to merchants. Aside from this, a private label manufacturer can also be a manufacturer and a wholesaler at the same time as being a private label manufacturer. The only difference is that within the private label business model, private label manufacturers are willing to manufacture their own products but label them under other merchants’ branding. And so, private label manufacturers are usually willing to make small modifications to their product so that it can meet a merchant’s specifications.

        With this, private labeling for manufacturers might mean that the supplier sells the same products to multiple merchants, just packaged differently. But this isn’t always the case. Sometimes, it completely depends on the private label manufacturer and the type of private label products that they create. There are some private label manufacturers that work with many different merchants and provide the same products for all of them. But there are also other private label manufacturers that only work with a few merchants and create particular products for each of them that are simply modified versions of the foundation type of product that they specialize in manufacturing. 

Where Can You Find Private Label HVAC Manufacturers?

        If you’ve decided that the private label is the right business model for your HVAC business, then an important thing that you have to do is find a private label HVAC manufacturer. Doing this might actually seem a lot terrifying at first, considering that there are so many of these manufacturers out there that you don’t know where to begin your search. 

        Luckily, there are actually a lot of ways in which you can source private label HVAC manufacturers. And to be more specific, there are a few places on the Internet where you can begin your search. The following two are the most popular places on the web where private label HVAC manufacturers can be found. 

Related Article: Top Countries That Manufacture HVACR Components

Google Search

        With the Internet, the world has become wider than ever, and for that reason, you must take advantage of it. When you don’t know where to start your search for private label HVAC manufacturers, hopping into Google is actually a pretty smart choice. 

        Understandably, since Google holds literally millions of pages and information, it might be challenging and exhausting to sift through all of them to find the ones that you’re looking for. In order to combat this problem, what you must do is to type a particular combination of keywords into the Google search bar so as to optimize your search results. The general rule of thumb is to type in keywords like your niche (HVAC), product idea, general location of your ideal manufacturer, and the phrase “private label.” Here are a few example variations of what you can search for.

  • Niche + private label manufacturers (e.g. HVAC private label manufacturers)
  • Product + private label manufacturers (e.g. copper components for HVAC private label manufacturers)
  • Niche + private label suppliers (e.g. HVAC private label suppliers)
  • Product + private label products (e.g. filter drier private label products)
  • Niche + private labeler (e.g. HVAC private labelers)
  • Niche + private label manufacturer + location (e.g. HVAC private label manufacturers Canada)

        In addition to these keywords, you can also try using other terms that are synonymous with the aforementioned keywords. For example, instead of “private label,” you can also use “white label” since this term is often used interchangeably with “private label.” You can also opt to specify which part of HVAC you’re referring to. For example, instead of searching for “HVAC products private label manufacturers,” you can type in “heating products private label manufacturers,” and so on. Basically, trying out synonyms of your primary keywords will most likely yield relevant results as well. 

Related Article: Top HVAC Wholesale Supplier & Manufacturers in China 2020

Online Directories

        This is somewhat similar to the previous point, only this time instead of using Google — which is this vast search engine — you will be using specific search engines in the form of online directories. There are actually a lot of websites out there where you can specifically find private label HVAC manufacturers. Some of the popular websites where these manufacturers can be found include ThomasNet, Alibaba, AliExpress, IndiaMart,, TradeIndia, and more. And in a way, these aforementioned websites will make the whole search bearable for you. 

Related Article: Top HVAC Wholesale Supplier & Manufacturers in Canada 2020

How Do You Contact and Work with Private Label HVAC Manufacturers?

         Once you’ve narrowed down your list to the potential private label HVAC manufacturers that you want to work with, the next thing that you have to do is to reach out to them. Ideally, you will have a few or several suppliers to reach out to. And you also want to make sure they will be able to provide exactly what information you’re looking for. 

Here are a few tips that will help you to contact your potential suppliers in the most efficient way possible.

Essential Tips When Contacting Private Label HVAC Manufacturers

  • Write clearly and concisely. Make it clear right off the bat what you’re looking for and what you’re asking them. Vagueness won’t help you in this endeavor. And once you’ve properly laid out what you want from them, it’s recommended that you give a call-to-action that they can respond to.
  • Use number. Don’t write out numbers in words. Instead, use actual numbers. This way, there will be little to no miscommunication at all. 
  • Have patience. Manufacturers will most likely have a jam-packed busy schedule. As a result, they don’t really have all the time in the world to respond to emails. Usually, it takes at least a day for a manufacturer to get back to their clients, and you should expect this. For that reason, you need to be patient with your potential manufacturers.
  • Keep your message short and sweet. If possible, make use of lists. This is an extension to the previous point — because of the fact that manufacturers don’t have all day to get to their emails, you need to make sure that your email doesn’t look too text-heavy. When they see that your email is just blocks and blocks of text, they might just delete your email without ever reading it. To avoid this scenario from happening, what you can do is to keep everything short and sweet. It will even be better if you make use of bullet points so that the email will look readable to the manufacturers. Also, it’s a good idea not to bombard them with all of your questions. Start with the ones that you deem essential, and once they’ve answered them, you can ask your follow-up questions. 
  • Give examples. Create images in Photoshop and other photo editing software to depict exactly what you have in mind for your product. Additionally, you should also include specific dimensions and make sure that the image is to scale. You should also refrain from sending loose sketches that can be misinterpreted. 
  • Don’t assume anything. Keep asking questions to your suppliers, even if you feel like they’re dumb or repetitive. Also, make sure you know exactly what the supplier’s process is and that they understand your expectations of them. 

What Are the Essential Questions to Ask?

         When sending emails or messages to private label manufacturers, it’s a great idea to start off with a basic template email to send to all of the suppliers you’re planning to contact. This way, you’ll be able to start somewhere, and you’ll also be able to keep track of what you have asked each supplier. 

Here are a few important questions that you should ask the manufacturers you have shortlisted. Take note: you shouldn’t ask all of these in the first email. These questions are just examples of questions that you’ll eventually want to know the answers to. 

  • Ask what their minimum order quantities (MOQs) are.
  • Ask if they are able to make the necessary modifications to the product that you’re looking to adjust. 
  • Ask what colors, sizes, styles, or dimensions they offer their products in. 
  • Ask if they have any references from past clients. This way, you can get an idea of what it’s like to actually work with them.
  • Ask how they receive payments, what their preferred method of payment is, and state what your preferred method of payment is. 
  • Ask what their price per unit (PPU) is so that you’ll know exactly what the overall order will cost you. 
  • Ask what their production time is and when they would be able to start the production of your product.
  • Ask if they offer samples and how much they cost. Take note that you may have to pay full price for them or maybe just shipping costs. 
  • Ask what their payment terms are. For example, will you be required to pay upfront, in installments, or after you’ve received your products?
  • Ask where their place of business is and their shipping address. You have to do this so that you can confirm that it’s true and that they’re a legitimate business.
  • Ask for their telephone, Skype, and email contact addresses. 
  • Ask if you can come visit their offices and/or factories. Actually, this question only needs to be asked if it interests you. That being said, even if you don’t want to visit their offices and/or factories, it’s still a good idea to ask this question because it can be a red flag if they decline. 

         Having all these questions ready to be asked to your potential suppliers can be overwhelming. However, you have to remember that it is so crucial for you to do your due diligence at the beginning stages of reaching out to private label HVAC manufacturers. This is because the manufacturer that you’ll eventually pick is going to be a part of your supply chain and a big part of your business. For this reason, you need to be able to trust them. 

         As a result, you shouldn’t take this part of the process lightly. Make sure to ask as many questions as you need to feel comfortable. If you get a horrible vibe from them, it’s okay to just walk away and keep looking for another private label HVAC manufacturer.

Related Article: Top HVAC Magazines/Publications that Industry Professionals Should Read In 2020

Takeaway: Interested in Working with Private Label HVAC Manufacturers?

          In our world right now, there are so many HVAC businesses that exist. Because of this, standing out from the crowd has become even more crucial even though it has also become extremely difficult to do. Luckily, there are currently a ton of business models out there that can help your HVAC business rise up to the occasion. And one of these business models — which is steadily getting more popular every day — is private labeling. 

         Simply put, private labeling is a type of business model where a merchant sources product from a supplier who manufactures their products with their own materials and formulations but then labels the products with the merchant’s own branding. Because of the nature of this business model, it is also oftentimes referred to as “white label.” 

         In this particular business model, there are two main players: the merchant and the supplier. Because of the fact that private labeling is a manufacturing process that is somehow a combination of manufacturing, wholesaling, and sometimes even drop shipping, some suppliers are not interested in participating in this practice. And so, if you’re an HVAC business that is interested in private labeling, then you need to make sure that the manufacturer you will eventually choose is actually a private label HVAC manufacturer. 

         As your luck would have it, even though the task of finding a private label HVAC manufacturer may seem daunting at first, there are a couple of things you can do that will make the process easier. For one thing, by typing certain keywords pertaining to what you’re looking for in the Google search bar, you can start browsing potential manufacturers. And for another, you can also visit online directories and certain websites, such as Alibaba or IndiaMart, and do your browsing there. There are many places on the Internet where you can find private label manufacturers. And you’ll only find them if you look hard enough. 

         Once you’ve already done your browsing and you’ve made a list of all the potential manufacturers that you want to work with, you can start reaching out to them. And when you do, you have to make sure that you have prepared all the questions that you want to ask, as well as that your emails are concise and readable. The whole process of finding and working with private label HVAC manufacturers can be exhausting at times, but with proper communication, all will definitely work out in your favor.


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